From email thread to automated payment factory. Fully audited.
JPS FinanceOS Payment Factory replaces the email-based payment approval process with a structured, role-based 4-eyes workflow — from ERP payment run through approval to EBICS transmission and bank-confirmed write-back. No manual step. No audit gap.
The riskiest process in finance — run on email.
In most mid-market companies, the payment approval process is the single point of highest financial and compliance risk. It is also the process that receives the least structural attention — because it has always been handled by email, and nobody knows a better way. JPS FinanceOS does.
Email. Excel. Trust. Hope.
The typical process: ERP produces the payment run, someone exports it to a spreadsheet, sends it to one or two approvers via email, receives a reply, manually executes the payments in the banking portal, and marks invoices as paid in the ERP. The IBAN master data is rarely validated. Fraud detection does not exist. The audit trail is an email chain nobody can find six months later.
- IBAN changed by vendor or internal fraud — not detected
- No enforced segregation of duties
- Approval by email — no binding signature, no timestamp
- Duplicate payments — same invoice approved twice
- Sanctions list not systematically checked
- Audit trail = email archive — not reproducible
- IBAN validated against whitelist on every payment run
- Configurable segregation of duties — initiator cannot approve
- Binding digital approval with role, timestamp, IP — immutable
- Duplicate detection on invoice number, amount and IBAN
- Sanctions screening on every payment before execution
- Full audit trail in tamper-proof log — auditor access built in
From ERP payment run to bank — fully automated, fully audited.
Every step from ERP payment run creation to bank-confirmed execution is handled within JPS FinanceOS. No manual handover. No banking portal login. The payment status and EBICS reference are written back to NetSuite automatically — resolving the cash-in-transit account without human intervention.
AP team generates the payment run in NetSuite as normal. FinanceOS receives the run via the bidirectional ERP connector — no export, no manual handover.
Before the run reaches any approver: IBAN validated against whitelist, duplicate invoice detection (same number / amount / IBAN combination), real-time sanctions screening against EU/OFAC/UN lists. Any flag stops the run and alerts the treasury team.
Payment run queued for approval. Approval limits, roles and the number of required approvers are configured per tenant. The initiator cannot approve their own run. Each approval step is recorded with role, full name, timestamp and source IP — immutable, DSGVO-compliant.
After approval, before transmission: the AI fraud detection model scores each payment against historical patterns. Anomalies (unusual beneficiary, first-time IBAN, timing deviation) are flagged for human review. Not a black box — every flag includes an explanation.
Approved payment file transmitted as PAIN.001 via EBICS 2.x or 3.0. KONFIPAY pre-configuration covers 50+ German banks — no certificate ceremony, setup in minutes. SWIFT MT103 available for non-SEPA international transfers.
The bank confirms execution via CAMT.054 (debit confirmation). FinanceOS matches each confirmed payment against the original run and records the bank-assigned reference. Any rejections are flagged immediately with the bank's reason code.
After bank confirmation, FinanceOS writes the payment status, EBICS reference number and execution date back to NetSuite via the bidirectional connector. The cash-in-transit account is resolved automatically — without a second login to the ERP.
Configurable limits. Role-based. Segregation of duties enforced.
Approval workflows are configured per tenant — no custom development required. Define who can initiate, who can approve and what limits apply. Segregation of duties is enforced at system level, not by process documentation.
Different approval paths for different amounts
Payments below a threshold can be approved by a single Treasury Manager. Above threshold: two approvers required, one of which must hold a Director or above role. All thresholds are configurable per company and per payment type.
Initiator cannot approve — enforced at system level
The person who creates the payment run cannot approve it — not as a policy, but as a technical constraint. This eliminates the most common single point of failure in AP fraud.
Holiday cover without process breakdown
Approval delegation is managed within the platform. Delegations are time-limited, role-restricted and fully audited. An approver on leave does not create a payment bottleneck.
Every step recorded — forever
Every approval, rejection and escalation is recorded with the approver's full identity, role at time of approval, timestamp and source IP address. The audit log is immutable and cannot be modified or deleted — not even by a platform administrator.
Every payment checked. Every action logged.
The compliance layer of the JPS FinanceOS Payment Factory runs automatically on every payment before execution. No manual step, no opt-in — these controls are always on.
SEPA, SWIFT, EBICS — all covered.
| Format / Standard | Use case | Notes |
|---|---|---|
| SEPA SCT (Credit Transfer) | Standard vendor payments within SEPA zone | D+1 settlement, full ISO 20022 compliance |
| SEPA SCT Inst (Instant) | Same-day and urgent payments within SEPA zone | 10-second settlement window, up to EUR 100,000 |
| SEPA SDD (Direct Debit) | Customer collections, subscription billing | CORE and B2B mandate types supported |
| SWIFT MT103 | International payments outside SEPA | Non-SEPA currencies, cross-border wires |
| EBICS 2.x / 3.0 | Direct secure banking channel (Germany / DACH) | KONFIPAY pre-configuration — 50+ banks — setup in minutes |
| PAIN.001 / CAMT.054 | ISO 20022 payment instruction and bank confirmation | Full lifecycle: submission → bank confirmation → ERP write-back |
| Open Banking (PSD2) | Alternative / fallback banking channel | Available as complement or fallback where EBICS not supported |
See a live payment run — from NetSuite to bank and back.
30-minute live demo. We run a full payment cycle in a NetSuite sandbox — approval, EBICS transmission, bank confirmation, ERP write-back.
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